Here you'll find Westland District Council's meeting schedule, agendas and minutes.
Council meetings are held on the fourth Thursday of each month.
Special meetings may be called pursuant to a resolution or a requisition in writing delivered to the Chief Executive stating the time and place of the meeting and the general nature of business.
2026 Agendas and Minutes
26th February 2026 - Ordinary Council Meeting - 1pm
18th February 2026 - Extraordinary Council Meeting - 12:30pm
Inaugural CCO Oversight Committee - January 28th 2026 1:00pm
Ordinary Council Meeting - January 29th 2026 - 1:00pm
2025 agendas and minutes
Committee meetings are held throughout the year. Below are the links to the current year’s agendas and adopted minutes.
| Thursday, 18 December 2025 | 1.00 pm |
| Thursday, 27 November 2025 | 1.00 pm |
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Appointment of Deputy Mayor report - tabled at Council meeting Proposed meeting schedule for Remainder of 2025 report - tabled at Council meeting |
Thursday, 23 October 2025 | 1.00 pm |
| Thursday, 25 September 2025 | 1.00 pm |
|
Extraordinary Publicly Excluded Inaugural Tenders Subcommittee Meeting |
4 July 2025 | 3.30 pm |
| 24 July 2025 | 1.00 pm |
| 8 May 2025 | 1.00 pm | |
| 22 May | 9.00 am | |
| 29 May | 1.00 pm |
| Thursday, 17 April | 1.00 pm | |
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Hokitika Wastewater Treatment Plant Project Oversight Subcommittee |
Wednesday, 2 April | 3.00 pm |
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Citizenship Ceremony |
Monday, 10 March |
1.00 pm |
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LTP Administration Pre-briefing These are administration pre-briefings with the Chief Executive as part of the Long Term Plan process. The intention is that formal meetings regarding the Long Term Plan will be open and available to the public in the future. |
Thursday, 20 March |
1.00 pm |
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Council Controlled Organisation Oversight Committee Meeting Presentation |
Thursday, 27 March |
10.00 am |
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Presentation |
Thursday, 27 March |
1.00 pm |
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LTP Administration Pre-briefings These are administration pre-briefings with the Chief Executive as part of the Long Term Plan process. The intention is that formal meetings regarding the Long Term Plan will be open and available to the public in the future. |
Wednesday 12 and 19Â February 2025 | 9.00 am |
| Thursday, 27 February | 1.00 pm | |
| Friday, 28 February | 1.00 pm |
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Inaugural Meeting - Council Controlled Organisations Committee |
Wednesday, 29 January | 1.00 pm |
| Thursday, 30 January | 1.00 pm |
Copies of previous years’ ​agendas and minutes are available below and from Council's Customer Service desk upon request.
January 2024
|
Council Workshop - LTP - Capex Budgets - Public Excluded |
Tuesday, 23 January |
9.00am |
| Thursday, 25 January | 1.00pm | |
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Council Workshop - LTP - Opex Budgets - Public Excluded |
Wednesday, 31 January |
9.00am |
February 2024
| Friday, 2 February | 10.30am | |
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Council Workshop - LTP - Rates - Public Excluded |
Thursday, 8 February | 9.00am |
| Thursday, 8 February | 1.00pm | |
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Hokitika Racecourse Development Working Group Workshop - Public Excluded |
Monday, 12 February | 3.30pm |
| Thursday, 15 February | 3.00pm | |
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Presentations |
Thursday, 22 February | 1.00pm |
| Thursday 29 February | 10.00am |
March 2024
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Council Workshop - Draft Annual Plan and Draft Consultation Document - Public Excluded |
Tuesday, 5 March |
2.00pm |
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Presentations |
Thursday, 28 March | 1.00pm |
April 2024
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Hokitika Racecourse Development Working Group Meeting - Public Excluded |
Tuesday, 9 April 2024 Â |
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Presentations |
Thursday, 18 April 2024 | 1.00pm |
May 2024
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Hokitika Racecourse Development Working Group Workshop - Public Excluded |
Tuesday, 7 May |
2.30pm |
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Thursday, 9 May |
1.00pm |
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Wednesday, 15 May |
9.00am |
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Council Workshop -Â 2024/2025 Draft Annual Plan - further discussions Presentations |
Thursday, 30 May | 10.00am |
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LATE AGENDA ITEM - Long Term Plan Amendment estimated costs report Presentations |
Thursday, 30 May | 1.00pm |
June 2024
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Cass Square Working Group - Public Excluded  |
Wednesday, 5 June |
1.00 pm |
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Extraordinary Council Meeting - Further Deliberations on the Draft Annual Plan |
Wednesday, 5 June |
2.00 pm |
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Hokitika Wastewater Treatment Plant Project Oversight Sub-Committee Adopted Minutes will be loaded after confirmation |
Wednesday, 5 June |
3.00 pm |
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Tuesday, 18 June |
2.00 pm |
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Monday, 24 June |
3.00 pm |
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Presentation Waste Management and Minimisation Plan Hokitika Wildfoods Festival Report Information Circulated Separately Extraordinary Council Meeting Minutes - 24 June 2024 |
Thursday, 27 June |
10.30 am |
July 2024
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Council Briefing - Geotech Update on Council Headquarters - Public Excluded  |
Monday, 8 July 2024 |
2.00pm |
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Monday, 8 July 2024 |
3.00pm |
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Presentation Hokitika Lower Gorge Swing Bridge Project Amended Report to Council - Rates Write offs and Remissions 2023-24 |
Thursday, 25 July 2024 | 1.00pm |
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Hokitika Wastewater Treatment Plant Project Oversight Sub-Committee Meeting - CANCELLED |
Wednesday, 31 July 2024 Â |
This Meeting has been Cancelled |
August 2024
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Tuesday, 6 August 2024 |
3.00pm |
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Thursday, 8 August 2024 |
1.00pm |
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Cycling and Walking Subcommittee Meeting Adopted minutes will be loaded once confirmed |
Wednesday, 21 August 2024 |
3.00pm |
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LATE AGENDA ITEM - Hokitika Central Business District Christmas Lights Presentations |
Thursday, 29 August 2024 |
1.00pm  |
September 2024
|
Presentation |
Thursday, 26 September 2024 |
1.00pm  |
October 2024
| Public Excluded Council Workshop - Discussions regarding the West Coast Wilderness Trail |
Wednesday, 9 October |
11.00am |
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Council Workshop - Discussions on Responsible Freedom Camping |
Wednesday, 9 October |
2.00pm |
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Thursday, 17 October |
1.00pm |
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Presentation |
Thursday, 24 October | 1.00pm |
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Extraordinary Council Meeting - Adopt Annual Report Presentation |
Wednesday, 30 October |
3.00pm |
November 2024
| Thursday, 7 November | 1.00pm | |
| Thursday, 28 November | 1.00pm |
December 2024
|
Council Workshop - West Coast Wilderness Trail Working Group Public Excluded |
Friday, 6 December | 3.00pm |
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Extraordinary Council Meeting - Responsible Freedom Camping Submission Hearings |
Monday, 9 December | 9.00am |
| Tuesday, 17 December | 1.00pm |
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January 2023
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Cass Square Playground Workshop |
Thursday, 26 January | 4.00pm |
February 2023
|
Hokitika WWTP Project Oversight Sub-Committee Meeting Presentation: |
Wednesday, 8 February | 3.00pm |
| Thursday, 9 February | 1.00pm | |
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Presentations: |
Thursday, 23 February | 1.00pm |
March 2023
| Tuesday, 7 March | 3.00pm | |
| Thursday, 23 March |
12.00pm |
April 2023
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Wednesday, 12 April | 3.00pm |
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Wednesday, 26 April |
9.00am |
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Presentations: |
Thursday, 27 April |
1.00pm |
May 2023
| Thursday, 11 May | 1.00pm | |
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Cycling & Walking Sub-Committee Meeting Presentation |
Thursday, 18 May |
3.00pm |
| Thursday, 25 May |
1.00pm |
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Presentations |
Thursday, 25 May |
1.00pm |
June 2023
|
Extraordinary Council Meeting - Draft Annual Plan: Hearing, deliberations and decisions
Presentations |
Wednesday, 7 June | 9.00am |
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Presentations |
Thursday, 22 June |
1.00pm |
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Friday, 30 June |
3.00pm |
July 2023
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Risk Management Workshop |
Tuesday, 4 July | 9.00am |
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Election NZ STV Voting - Council Briefing |
Tuesday, 4 July | 1.30pm |
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Hokitika Waste Water Treatment Plant Project Oversight Sub-Committee Presentations |
Wednesday, 12 July | 3.00pm |
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Presentations |
Thursday, 20 July |
1.00pm |
| Thursday, 20 July |
9.00am |
August 2023
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CCO Review Workshop |
Thursday, 10 August |
10.00am |
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Council Buildings Workshop |
Thursday, 10 August |
1.00pm |
| Wednesday, 2 August | 1.00pm | |
| Thursday, 17 August |
3.00pm |
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PWC Investment and Liability Policy Workshop |
Thursday, 24 August |
9.00am |
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DOC Update Workshop |
Thursday, 24 August |
11.00am |
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Presentations: |
Thursday, 24 August |
1.00pm |
September 2023
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Hokitika Wastewater Treatment Plant Project Oversight Sub-Committee Meeting Please note that the meeting was not live-streamed to the public |
Wednesday, 6 September | 3.00pm |
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LTP Workshop - Pre-Engagement Feedback, Key Issues, Direction Setting |
Thursday, 7 September |
1.00pm |
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Combined Councils Speed Management Plan Workshop |
Thursday, 14 September |
1.00pm |
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TTPP Natural Hazard Workshop |
Thursday, 14 September |
3.00pm |
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DWC 6 Monthly Update - Council Briefing |
Thursday, 28 September |
11.15am |
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Presentations |
Thursday, 28 September |
1.00pm |
October 2023
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CBD Strategy Workshop - Parking, Maintenance and Future Vision Hokitika CBD |
Wednesday, 4 October |
1.00pm |
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NLTP Funding Bid Workshop |
Wednesday, 4 October |
3.00pm |
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LTP Workshop - Levels and Service, Key Performance Indicators |
Thursday, 5 October |
9.00am |
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Cass Square Working Group Workshop |
Monday, 16 October |
3.00pm |
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Extraordinary Risk & Assurance Committee Meeting
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Tuesday, 17 October | 3.00pm |
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Presentations |
Thursday, 26 October |
1.00pm |
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Tuesday, 31 October |
3.00pm |
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Council Buildings Workshop |
Tuesday, 31 October |
4.10pm |
November 2023
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LTP Workshop - Infrastructure Strategy |
Wednesday, 1 November |
1.00pm |
| Thursday, 9 November | 1.00pm | |
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Cass Square Working Group Workshop |
Thursday, 16 November |
1.00pm |
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Thursday, 16 November |
3.00pm |
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Presentations: |
Thursday, 23 November |
1.00pm |
December 2023
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Cass Square Working Group Workshop |
Thursday, 7 December |
3.00pm |
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Museum Building and Exhibition Development Workshop |
Thursday, 14 December |
11.00am |
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Presentations: |
Thursday, 14 December | 1.00pm |
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Hokitika Racecourse Development Working Group Workshop |
Thursday, 14 December |
3.30pm |
February 2022
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Capital Projects and Tenders Committee |
Wednesday, 9 February | 3.00pm |
| Thursday, 17 February | 1.00pm | |
| Thursday, 24 February | 1.00pm |
March 2022
| Thursday, 3 March | 3.00pm | |
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Community Development Committee The meeting lapsed due to the lack of a quorum. |
Monday, 7 March | 5.30pm |
| Wednesday, 23 March | 4.00 pm | |
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Presentations |
Thursday, 24 March | 11.00am |
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Presentation |
Tuesday, 29 March | 3.00pm |
April 2022
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Hokitika Waste Water Treatment Plant Project Extraordinary Meeting Presentations |
Tuesday 5 April | 1.00 pm |
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Extraordinary Capital Projects and Tenders Committee Meeting |
Thursday 21 April | 4.00 pm |
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Presentation |
Thursday 28 April | 1.00 pm |
May 2022
|
Extraordinary Council Meeting to adopt the Draft Annual Plan 2022/2023 for feedback |
Thursday 5 May | 3.00 pm |
| Wednesday 11 May | 2.30 pm | |
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Capital Projects and Tenders Committee Meeting Presentation |
Wednesday 11 May | 3.00 pm |
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Audit and Risk Committee Meeting Presentation |
Thursday 12 May | 1.00 pm |
| Thursday 19 May | 3.00 pm | |
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Presentation: |
Thursday 26 May | 1.00 pm |
June 2022
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Community Development Committee Meeting. This meeting will be held at the Westland Industrial Heritage Park. |
Monday 13 June | 5:30pm |
| Tuesday 14 June 2022 | 9:00am | |
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Extraordinary Capital Projects and Tenders Committee Meeting Please note this meeting was held at an earlier time and was not live-streamed. |
Tuesday 14 June | 4.00 pm |
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Chief Executives Review Committee Meeting Adopted Minutes will be loaded after confirmation. |
Thursday 23 June | 10:00am |
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Presentation |
Thursday 23 June | 1:00pm |
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Extraordinary Council Meeting - to Adopt the Annual Plan 2022 / 2023 |
Thursday 30 June | 3:00pm |
July 2022
|
Presentations |
Thursday 28 July 2022 | 1:00pm |
August 2022
| Thursday 11 August 2022 | 1.00 pm | |
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Monday |
4:30 pm | |
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Cycling and Walking Subcommittee Meeting Presentations |
Thursday 18 August 2022 | 3.00 pm |
| Thursday 25 August | 1.00 pm |
September 2022
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Presentations: |
Thursday 22 September | 9.00 am |
October 2022
| Thursday 27 October 2022 | 1:00pm |
November 2022
|
Presentations: |
Thursday 24 November 2022 |
1:00pm |
December 2022
|
Presentations |
Thursday, 8 December 2022 | 11:00am |
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Hokitika Wastewater Treatment Plant Project - Oversight Subcommittee |
Wednesday, 14 December 2022 |
3:00pm |
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Extraordinary Council Meeting to adopt the 2021/2022 Annual Report |
Thursday, 15 December 2022 |
3:30pm |
| Meeting | Date | Time |
| January 2020 | ||
| 21 January | 1.00pm | |
| 21 January | 3.00pm | |
| 23 January | 1.00pm | |
| February 2020 | ||
| 3 February | 5.30pm | |
|
Audit and Risk Committee – CANCELLED |
5 February | 3.00pm |
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Capital Projects and Tenders Committee Tabled reports Presentations: |
11 February | 3.00pm |
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Council Meeting
|
27 February | 1.00pm |
| March 2020 | ||
| 12 March | 3.00pm | |
| 17 March 2020 | 1.00pm | |
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Emergency Council Meeting |
24 March 2020 | 3.00pm |
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Council Meeting -CANCELLED |
26 March | 1.45pm |
| April 2020 | ||
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Community Development Committee – CANCELLED |
6 April | 5.30pm |
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Economic Development Committee – CANCELLED |
14 April | 3.00pm |
| 23 April | 1.00pm | |
| May 2020 | ||
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Extraordinary Council Meeting – to adopt the Draft 2020/21 Annual Plan and Consultation Document |
4 May | 1.00pm |
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Audit and Risk Committee |
7 May | 1.00pm |
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Capital Projects and Tenders Committee Presentations |
12 May | 3.00pm |
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Planning and Regulatory Committee – CANCELLED |
14 May | 3.00pm |
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Economic Development Committee Presentations |
19 May | 3.00pm |
| Council Meeting | 28 May | 1.00pm |
| June 2020 | ||
|
Community Development Committee Presentations |
8 June | 5.30pm |
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West Coast Wilderness Trail Subcommittee Presentations |
11 June | 3.00pm |
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Extraordinary Meeting to hear the Draft Annual Plan 2020/2021 Submissions |
16 June | 9.00am |
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Presentations |
25 June | 1.00pm |
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Extraordinary Meeting to Adopt the Draft Annual Plan 2020/2021 |
30 June | 10.00am |
| July 2020 | ||
| 9 July | 1.00pm | |
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Planning and Regulatory Services Committee – CANCELLED |
9 July | 3.00pm |
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Economic Development Committee Presentations |
14 July | 3.00pm |
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Presentations |
23 July | 1.00pm |
| August 2020 | ||
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Community Development Committee Presentations |
3 August | 5.30pm |
| 6 August | 1.00pm | |
| 11 August | 3.00pm | |
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- to adopt the LTP 2018-28 Amendment Consultation Document Tabled Report – Audit Report on Proposed Amendment of Long Term Plan 2018-28 |
21 August | 3.00pm |
| 27 August | 1.00pm | |
| September 2020 | ||
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Planning and Regulatory Committee – CANCELLED |
10 September | |
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Capital Projects and Tenders Committee Presentations |
15 September | 3.00pm |
| 16 September | 3.00pm | |
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Presentations |
24 September | 1.00pm |
| 28 September | 10.30am | |
| October 2020 | ||
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Community Development Committee Presentations |
5 October | 5.30pm |
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West Coast Wilderness Trail Subcommittee Presentations |
13 October | 3.00pm |
| 22 October | 1.00pm | |
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Economic Development Committee Presentations |
29 October | 3.00pm |
| November 2020 | ||
|
Extraordinary Meeting – Annual Report 2019/2020 Reports |
2 November | 8.00am |
| 5 November | 1.00pm | |
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Capital Projects and Tenders Committee Presentations |
10 November | 3.00pm |
| 12 November | 3.00pm | |
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Extraordinary Meeting to hear submissions to the Proposed Amendment to the Speed Limit Register |
16 November | 9.00am |
| 18 November | 3.00pm | |
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Presentations |
26 November | 1.00pm |
| December 2020 | ||
| 3 December | 3.00pm | |
|
Community Development Committee – CANCELLED |
7 December | |
| 10 December | 1.00pm |
| Meeting | Date | Time |
| January 2019 | ||
| Finance, Audit and Risk Meeting | 24 January 2019 | 9.30 am |
| Ordinary Council Meeting | 24 January 2019 | 11.00 am |
| February 2019 | ||
| Extraordinary Council Meeting | 7 February 2019 | 4.00 pm |
| Finance, Audit and Risk Meeting | 28 February 2019 | 9.30 am |
| Ordinary Council Meeting | 28 February 2019 | 11.00 am |
| March 2019 | ||
| Finance, Audit and Risk Meeting (Cancelled) | 28 March 2019 | 9.30 am |
| Ordinary Council Meeting (Cancelled) | 28 March 2019 | 11.00 am |
| April 2019 | ||
| Extraordinary Council Meeting | 4 April 2019 | 4.00 pm |
| Finance, Audit and Risk Meeting | 18 April 2019 | 9.00 am |
| Ordinary Council Meeting | 18 April 2019 | 11.00 am |
| May 2019 | ||
| Extraordinary Council Meeting | 3 May 2019 | 3.00 pm |
| Finance, Audit and Risk Committee | 23 May 2019 | 9.00 am |
| Council Meeting | 23 May 2019 | 11.00 am |
| June 2019 | ||
| 6 June 2019 | 9.00 am | |
| 27 June 2019 | 9.00 am | |
| 27 June 2019 | 11.00 am | |
| July 2019 | ||
| 11 July 2019 | 4.00 pm | |
| 25 July 2019 | 10.00 am | |
| 25 July 2019 | 11.00 am | |
| August 2019 | ||
| 1 August 2019 | 4.00 pm | |
| 22 August 2019 |
At the conclusion of the Powhiri which commences at 8.45am |
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Report to Council – Fox Glacier Landfill Remediation and Management Options |
22 August 2019 |
At the conclusion of the Finance, Audit and Risk Committee Meeting |
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Extraordinary Council Meeting – Lazar Park Submissions |
22 August 2019 | 2.30pm |
| September 2019 | ||
| 26 September 2019 | 9.00am | |
| 26 September 2019 | 11.30am | |
| October 2019 | ||
| 3 October 2019 | 4.00pm | |
| 24 October 2019 | 9.00am | |
|
Extraordinary Council Meeting – Annual Report 2018/19 |
31 October 2019 | 3.00pm |
| November 2019 | ||
| 28 November 2019 | 1.00pm | |
| December 2019 | ||
|
Report to Council – Westland Racing Club land purchase |
12 December 2019 | 1.00pm |
