Meeting calendar, agendas and minutes | Westland District Council

In this section

Here you'll find Westland District Council's meeting schedule, agendas and minutes.

View the online calendar here.

Council meetings are held on the fourth Thursday of each month.

Special meetings may be called pursuant to a resolution or a requisition in writing delivered to the Chief Executive stating the time and place of the meeting and the general nature of business.

2022 schedule, agendas and minutes

Committee meetings are held throughout the year. Here are the current year’s meeting details and links to the agendas.

May 2022

Extraordinary Council Meeting to adopt the Draft Annual Plan 2022/2023 Adopted Minutes will be loaded after confirmation.	Thursday 5 May	3.00 pm
Extraordinary Council Meeting - SNAs Westland District Adopted Minutes will be loaded after confirmation.	Wednesday 11 May	2.30 pm
Capital Projects and Tenders Committee Meeting Presentation Capital Projects update Adopted Minutes will be loaded after confirmation.	Wednesday 11 May	3.00 pm
Audit and Risk Committee Meeting Presentation Ernst and Young Adopted Minutes will be loaded after confirmation.	Thursday 12 May	1.00 pm
Cycling and Walking Subcommittee Adopted Minutes will be loaded after confirmation.	Thursday 19 May	3.00 pm
Council Meeting Presentation: Waka Kotahi New Zealand Transport Agency Adopted Minutes will be loaded after confirmation.	Thursday 26 May	1.00 pm

April 2022

Hokitika Waste Water Treatment Plant Project Extraordinary Meeting

Presentations

Adopted Minutes will be loaded after confirmation.

Tuesday 5 April

1.00 pm

Extraordinary Capital Projects and Tenders Committee Meeting

Adopted Minutes will be loaded after confirmation.

Thursday 21 April

4.00 pm

Council Meeting

Presentation

3 Waters Reform Update

Adopted Minutes will be loaded after confirmation

Thursday 28 April

1.00 pm

March 2022

Cycling and Walking Subcommittee Adopted Minutes will be loaded after confirmation	Thursday, 3 March	3.00pm
Community Development Committee The meeting lapsed due to the lack of a quorum.	Monday, 7 March	5.30pm
CE's Review Committee	Wednesday, 23 March	4.00 pm
Council Meeting Presentations Department of Conservation Office of the Auditor General Revell Street Trial Adopted Minutes	Thursday, 24 March	11.00am
Planning Committee Presentation Projects Update Adopted Minutes will be loaded after confirmation	Tuesday, 29 March	3.00pm

February 2022

Capital Projects and Tenders Committee

Presentation - Capital Projects

Adopted Minutes will be loaded after confirmation

Wednesday, 9 February

3.00pm

Audit and Risk Committee

Adopted Minutes will be loaded after confirmation

Thursday, 17 February

1.00pm

Council

Adopted Minutes

Thursday, 24 February

1.00pm

Agendas and minutes - previous years

Copies of previous years’ agendas and minutes are available below and from Council's Customer Service desk upon request.

Draft minutes are available for inspection via the minute book, prior to meetings at the Council’s Customer Service Desk.

2021

Capital Projects and Tenders Committee Presentations Capital Projects January 2021 Adopted Minutes	2 February	3.00pm
Audit and Risk Committee Adopted Minutes	9 February	1.00pm
Economic Development Committee Adopted Minutes	16 February	3.00pm
CE's Review Committee Adopted Minutes	18 February	7.00 am
Council Meeting Presentations Westland Enviroschools St Mary’s Envirogroup Westland Holdings Ltd Adopted Minutes	25 February	1.00pm
Extraordinary Meeting – Westland Wilderness Trust	25 February	5.00 pm
Community Development Committee Presentations Westland Mountain Bike Club Te Wheke, Digital Hub Adopted Minutes	8 March	5.30pm
Extraordinary Meeting of the Capital Projects and Tenders Committee Adopted Minutes	11 March	2.30pm
Planning and Regulatory Services Committee Adopted Minutes	15 March	3.00pm
Extraordinary CE's Review Committee Adopted Minutes	16 March	2.30pm
Extraordinary Council Meeting Adopted Minutes	16 March	4.45pm
Council Meeting Presentations Rural Connectivity Group Adopted Minutes	25 March	1.00pm
West Coast Wilderness Trail Subcommittee Adopted Minutes	13 April	3.00pm
Parks, Reserves & Environment Subcommittee Adopted Minutes	14 April	4.00pm
Extraordinary Capital Projects & Tenders Committee Adopted Minutes	16 April	3.30pm
Extraordinary Meeting of the Chief Executive’s Review Committee Adopted Minutes	29 April	12.00pm
Council Meeting Presentations Accelerating TTPP Delivery, Information and Implications Junk2Funk Adopted Minutes	29 April	1.00 pm
Extraordinary Council Meeting to adopt the Draft Long Term Plan 2021 – 2031 and Draft Consultation Document Report to Council –Adoption of Supporting Policies and Documents to the Revenue and Financing Policy for Consultation Report to Council –Adoption of the Revenue and Financing Policy for consultation concurrent with the Long Term Plan Consultation Report to Council –Adoption of Draft Long Term Plan 2021-2031 and Consultation Document Draft Long Term Plan 2021 – 2031 – for adoption Draft Consultation Document to the Long Term Plan 2021 – 2031 – for adoption Adopted Minutes	7 May	9.00am
Audit and Risk Committee Adopted Minutes	11 May	1.00pm
Economic Development Committee Westland Holdings Quarterly Report. Electronet Presentation. Adopted Minutes	18 May	3.00pm
Council Meeting Adopted Minutes	27 May	1.00 pm
Planning & Regulatory Services Committee Adopted Minutes	3 June	3.00pm
Community Development Committee Presentations Safer Westland Presentation. Westland Resilience Presentation. Westland Cultural Heritage Tourism Presentation. Adopted Minutes	14 June	5.30pm
Extraordinary Council Meetings to hear, deliberate & decide on draft LTP 2021-2031 submissions Adopted Minutes Adopted Minutes - Appendix 1 Adopted Minutes - Appendix 2 Documents tabled at the meeting Report to Council – Submissions to the Westland District Council Draft Long Term Plan 2021-2031 Appendix 1 – Table of Submissions Appendix 2 – Analysis of Submission Appendix 3 – Impact of additional funding requests on rates Appendix 4 Part A – Submissions 1 – 50 Part B – Submissions 51 – 100 Part C Submissions101 – 160	15 June	9.00am
Council Meeting Adopted Minutes	24 June	1.00pm
Extraordinary Council Meeting to adopt the LTP 2021 – 2031 Adopted Minutes	30 June	9.00am
West Coast Wilderness Trail Subcommittee Adopted Minutes will be loaded once confirmed	13 July	3.00pm
Council Meeting Presentations Website project update CE Report - Hokitika River Flood Modelling Map Cr Davidson - Comments to the Hokitika River Flood Modelling Map Revell Street Stage 2 concept plan Adopted Minutes	29 July	1.00pm
Capital Projects and Tenders Committee Presentations Westland District Council Capital Projects update Adopted Minutes	3 August	3.00pm
Hokitika Waste Water Treatment Plant Oversight Subcommittee (Inaugural Meeting) Presentations Stantec Business Case Adopted Minutes will be loaded once confirmed.	4 August	1.00pm
Audit and Risk Committee Adopted Minutes	10 August	1.00pm
Council Meeting Presentations Footpaths - WDC forward works plan Adopted Minutes	26 August	1.00pm
Three Waters Reform - Public information session 1	2 September	6.00pm
Three Waters Reform - Public information session 2	6 September	12.00pm
Three Waters Reform - Public information session 3	6 September	6.00pm
Planning Committee Report to Committee - Revell Street Concept Adopted Minutes will be loaded once confirmed.	9 September	3.00pm
Council Meeting Presentations Department of Conservation update Waka Kotahi - NZTA update WDC Transportation update Adopted Minutes	30 September	1.00pm
Cycling and Walking Subcommittee Presentations Walking Access Aotearoa Trustpower - Loopline Future Works Trustpower - Dillmans Duffers Kumara Reservoir Adopted Minutes	19 October	3.00pm
Community Development Committee Adopted Minutes will be loaded once confirmed	20 October	5.30pm
Extraordinary Chief Executive's Review Committee Adopted Minutes will be loaded once confirmed	27 October	3.30pm
Council Adopted Minutes	28 October	1.00pm
Audit & Risk Committee Adopted Minutes will be loaded once confirmed	9 November	1.00pm
Extraordinary Council Meeting - 3 Waters Reform Adopted Minutes	11 November	3.30pm
Council Presentations Stantec - Hokitika WWTP Project update Parking in Westland Adopted Minutes	25 November	1.00pm
Council Presentations Westland Holdings Limited Report IT and IM Update Adopted Minutes	9 December	2.00pm
Extraordinary Council Meeting to adopt the draft Annual Report 2020/2021 Reports Tabled Report to Council - Draft Annual Report 2020/2021 Appendix 1 - Draft Annual Report 2020/2021 Adopted Minutes	21 December	4.00pm

2020

Meeting	Date	Time
*January 2020*
Planning and Regulatory Services Committee Adopted Minutes	21 January	1.00pm
Economic Development Committee Adopted Minutes	21 January	3.00pm
Council Meeting Adopted Minutes	23 January	1.00pm
*February 2020*
Community Development Committee Report from Community Development Advisor Adopted Minutes	3 February	5.30pm
Audit and Risk Committee – CANCELLED	5 February	3.00pm
Capital Projects and Tenders Committee Tabled reports West Coast Wilderness Trail Governance Structure Pensioner Housing Bathroom Upgrade Presentations: Current and planned Capital Projects Proposed New Capital Projects Adopted Minutes	11 February	3.00pm
Council Meeting Presentations: LGFA Presentation PwC Presentation Enviroschools Presentation DoC "Working Together on the West Coast" Westland Holdings Limited Presentation and Half Yearly Report Adopted Minutes	27 February	1.00pm
*March 2020*
Planning and Regulatory Services Committee Adopted Minutes	12 March	3.00pm
Audit and Risk Committee Adopted Minutes	17 March 2020	1.00pm
Emergency Council Meeting Adopted Minutes	24 March 2020	3.00pm
Council Meeting -CANCELLED	26 March	1.45pm
*April 2020*
Community Development Committee – CANCELLED	6 April	5.30pm
Economic Development Committee – CANCELLED	14 April	3.00pm
Council Meeting Adopted Minutes	23 April	1.00pm
May 2020
Extraordinary Council Meeting – to adopt the Draft 2020/21 Annual Plan and Consultation Document Adopted Minutes	4 May	1.00pm
Audit and Risk Committee Adopted Minutes	7 May	1.00pm
Capital Projects and Tenders Committee Presentations Capital Projects Update Adopted Minutes	12 May	3.00pm
Planning and Regulatory Committee – CANCELLED	14 May	3.00pm
Economic Development Committee Presentations Crown Infrastructure presentation Provincial Growth Fund Adopted Minutes	19 May	3.00pm
Council Meeting	28 May	1.00pm
Adopted Minutes
June 2020
Community Development Committee Presentations Westland Cultural Heritage Tourism Project Te Tai o Poutini Art Awards Proposal Adopted Minutes	8 June	5.30pm
West Coast Wilderness Trail Subcommittee Presentations Projects and Asset Management Plan WCWT Cycle Strategy Adopted Minutes	11 June	3.00pm
Extraordinary Meeting to hear the Draft Annual Plan 2020/2021 Submissions Agenda Part 1 Agenda Part 2 Adopted Minutes	16 June	9.00am
Council Meeting Presentations NZTA Regional Update June 2020 Adopted Minutes	25 June	1.00pm
Extraordinary Meeting to Adopt the Draft Annual Plan 2020/2021 Adopted Minutes	30 June	10.00am
July 2020
Parks, Reserves and Environment Subcommittee Adopted Minutes	9 July	1.00pm
Planning and Regulatory Services Committee – CANCELLED	9 July	3.00pm
Economic Development Committee Presentations Destination Westland Housing Strategy Destination Westland Airport Extension Development West Coast Upskill presentation Ghost Towns Trail – West Coast Adopted Minutes	14 July	3.00pm
Council Meeting Presentations Te Tai Poutini, One District Plan Tonkin Taylor, 3 Waters Adopted Minutes	23 July	1.00pm
August 2020
Community Development Committee Presentations Destination Hokitika Westland Industrial Heritage Park Adopted Minutes	3 August	5.30pm
Audit and Risk Committee Adopted Minutes	6 August	1.00pm
Capital Projects and Tenders Committee Adopted Minutes	11 August	3.00pm
Extraordinary Council Meeting - to adopt the LTP 2018-28 Amendment Consultation Document Tabled Report – Audit Report on Proposed Amendment of Long Term Plan 2018-28 Adopted Minutes	21 August	3.00pm
Council Meeting Adopted Minutes	27 August	1.00pm
September 2020
Planning and Regulatory Committee – CANCELLED	10 September
Capital Projects and Tenders Committee Presentations Capital Projects Adopted Minutes	15 September	3.00pm
Parks, Reserves and Environment Subcommittee Adopted Minutes	16 September	3.00pm
Council Meeting Presentations Tiakina Nga Manu, Battle for our Birds Adopted Minutes	24 September	1.00pm
Extraordinary Council Meeting – Hear, deliberate and resolve on the Amendment to the Long Term Plan 2018-28 Report and Submissions Adopted Minutes	28 September	10.30am
October 2020
Community Development Committee Presentations CACTUS Youth Programme Adopted Minutes	5 October	5.30pm
West Coast Wilderness Trail Subcommittee Presentations Final Elements of the 10 Year Plan Seven Golden Gullies Adopted Minutes	13 October	3.00pm
Council Meeting Adopted Minutes	22 October	1.00pm
Economic Development Committee Presentations Pensioner Housing Analysis and Strategy Adopted Minutes	29 October	3.00pm
November 2020
Extraordinary Meeting – Annual Report 2019/2020 Reports Report to Council – Annual Report 2019/2020 Draft Annual Report 2019/2020 Adopted Minutes	2 November	8.00am
Audit and Risk Committee Adopted Minutes	5 November	1.00pm
Capital Projects and Tenders Committee Presentations 3 Waters Reform Delivery Plan Shovel Ready Projects Update Adopted Minutes	10 November	3.00pm
Planning and Regulatory Committee Adopted Minutes	12 November	3.00pm
Extraordinary Meeting to hear submissions to the Proposed Amendment to the Speed Limit Register Adopted Minutes	16 November	9.00am
Parks and Reserves Subcommittee Adopted Minutes	18 November	3.00pm
Council Meeting Presentations Westland District Revaluation – QV Westland Holdings Ltd Update Adopted Minutes	26 November	1.00pm
December 2020
West Coast Wilderness Trail Subcommittee Adopted Minutes	3 December	3.00pm
Community Development Committee – CANCELLED	7 December
Council Meeting Westroads 25 years West Coast Councils Transport Programme Business Case Adopted Minutes	10 December	1.00pm

2019

Meeting	Date	Time
*January 2019*
Finance, Audit and Risk Meeting	24 January 2019	9.30 am
Ordinary Council Meeting	24 January 2019	11.00 am
*February 2019*
Extraordinary Council Meeting	7 February 2019	4.00 pm
Finance, Audit and Risk Meeting	28 February 2019	9.30 am
Ordinary Council Meeting	28 February 2019	11.00 am
*March 2019*
Finance, Audit and Risk Meeting (Cancelled)	28 March 2019	9.30 am
Ordinary Council Meeting (Cancelled)	28 March 2019	11.00 am
*April 2019*
Extraordinary Council Meeting	4 April 2019	4.00 pm
Finance, Audit and Risk Meeting	18 April 2019	9.00 am
Ordinary Council Meeting	18 April 2019	11.00 am
May 2019
Extraordinary Council Meeting	3 May 2019	3.00 pm
Finance, Audit and Risk Committee	23 May 2019	9.00 am
Council Meeting	23 May 2019	11.00 am
June 2019
Extraordinary Council Meeting - Annual Plan Hearing Adopted Minutes	6 June 2019	9.00 am
Finance, Audit and Risk Committee Adopted Minutes	27 June 2019	9.00 am
Council Meeting Adopted Minutes	27 June 2019	11.00 am
July 2019
Extraordinary Council Meeting Adopted Minutes	11 July 2019	4.00 pm
Finance, Audit and Risk Committee Adopted Minutes	25 July 2019	10.00 am
Council Meeting Adopted Minutes	25 July 2019	11.00 am
August 2019
Extraordinary Council Meeting Adopted Minutes	1 August 2019	4.00 pm
Finance, Audit and Risk Committee Adopted Minutes	22 August 2019	At the conclusion of the Powhiri which commences at 8.45am
Council Meeting Report to Council – Fox Glacier Landfill Remediation and Management Options Adopted Minutes	22 August 2019	At the conclusion of the Finance, Audit and Risk Committee Meeting
Extraordinary Council Meeting – Lazar Park Submissions Adopted Minutes	22 August 2019	2.30pm
September 2019
Finance, Audit and Risk Committee Adopted Minutes	26 September 2019	9.00am
Council Meeting Adopted Minutes	26 September 2019	11.30am
October 2019
Tenders Committee Adopted Minutes	3 October 2019	4.00pm
Inaugural Council Meeting Adopted Minutes	24 October 2019	9.00am
Extraordinary Council Meeting – Annual Report 2018/19 Report to Council – Annual Report 2018/19 Appendix 1: Draft Annual Report 2018/19 Adopted Minutes	31 October 2019	3.00pm
November 2019
Council Meeting Adopted Minutes	28 November 2019	1.00pm
December 2019
Council Meeting Report to Council – Westland Racing Club land purchase Adopted Minutes	12 December 2019	1.00pm

2018

Meeting	Date	Time
Finance, Audit and Risk Meeting	25 January 2018	9.30 am
Ordinary Council Meeting	25 January 2018	11.00 am
Finance, Audit and Risk Meeting	22 February 2018	9.00 am
Ordinary Council Meeting	22 February 2018	11.00 am
Finance, Audit and Risk Meeting	22 March 2018	9.30 am
Ordinary Council Meeting	22 March 2018	11.00 am
Finance, Audit and Risk Meeting	26 April 2018	9.30 am
Ordinary Council Meeting	26 April 2018	11.00 am
Extraordinary Council Meeting to adopt the Draft LTP 2018-28 Draft Long Term Plan 2018 – 2028	16 May 2018	8.00 am
Extraordinary Meeting	16 May 2018	8.00 am
Finance, Audit and Risk Meeting	24 May 2018	9.30 am
Ordinary Council Meeting	24 May 2018	11.00 am
Extraordinary Meeting	11 June 2018	4.00 pm
Extraordinary Meeting	14 June 2018	8.30 am
Extraordinary Meeting - Submissions – 2018 Review of Various Bylaws and Policy on Dogs - Submissions – LTP 2018-2028	19 June 2018	9.00 am
Extraordinary Meeting	20 June 2018	4.00 pm
Finance, Audit and Risk Meeting	28 June 2018	8.00 am
Ordinary Council Meeting - Submissions – Westland Economic Development Plan	28 June 2018	9.00 am
Extraordinary Council Meeting	02 July 2018	4.00 pm
Finance, Audit and Risk Meeting	26 July 2018	9.30 am
Ordinary Council Meeting	26 July 2018	11.00 am
Extraordinary Council Meeting	08 August 2018	8.00 am
Finance, Audit and Risk Meeting	23 August 2018	9.30 am
Ordinary Council Meeting	23 August 2018	11.00 am
Finance, Audit and Risk Meeting	27 September 2018	9.30 am
Ordinary Council Meeting	27 September 2018	11.00 am
Dog Control Hearing Committee	01 October 2018	8.03 am
Extraordinary Council Meeting	11 October 2018	4.00 pm
Finance, Audit and Risk Meeting	25 October 2018	9.30 am
Ordinary Council Meeting	25 October 2018	11.00 am
Tenders Committee	1 November 2018	4.00 pm
Finance, Audit and Risk Meeting	22 November 2018	9.30 am
Ordinary Council Meeting	22 November 2018	11.00 am
Extraordinary Council Meeting	29 November 2018	5.30 pm
- Confirmation of appointment of Cr to Transition Board of One District Plan
- Submissions – Proposed Freedom Camping Bylaw 2018
Finance, Audit and Risk Meeting	13 December 2018	10.00 am
Ordinary Council Meeting	13 December 2018	11.00 am

2017

Meeting	Date	Time
Finance, Audit and Risk	26 January 2017	9.15 am
Council		10.15 am
Finance, Audit and Risk	23 February 2017	9.00 am
Council		11.30 am
Extraordinary Council	15 March 2017	12.45 pm
Finance, Audit and Risk	23 March 2017	9.00 am
Ordinary Council		11.00 am
Extraordinary Council	07 April 2017	4.00 pm
Finance, Audit and Risk	27 April 2017	9.30 am
Ordinary Council - March 2017 Council Meeting minutes (as adopted at April 2017 Council Meeting)		11.00 am
Finance, Audit and Risk	29 May 2017	9.30 am
Ordinary Council		11.00 am
Finance, Audit and Risk	22 June 2017	9.00 am
Ordinary Council		11.00 am
Extraordinary Council	5 July 2017	1.00 pm
Finance, Audit and Risk	27 July 2017	9.00 am
Ordinary Council		11.00 am
Finance, Audit and Risk Meeting	24 August 2017	9.00 am
Ordinary Council Meeting		11.00 am
Ordinary Council Meeting	28 September 2017	9.00 am
Finance, Audit and Risk Meeting	10 October 2017	2.30 pm
Ordinary Council Meeting	26 October 2017	9.00 am
Extraordinary Council Meeting	31 October 2017	3.30 pm
Finance, Audit and Risk Meeting	23 November 2017	9.00 am
Ordinary Council Meeting	23 November 2017	11.00 am
Finance, Audit and Risk Meeting	14 December 2017	9.00 am
Ordinary Council Meeting	14 December 2017	11.00 am

2016

Agendas and minutes available for 2016:

Date 28 January	Meeting Council	Time 9.00 am
16 February	Executive Committee	9.00 am
25 February	Council	9.00 am
16 March	Executive Committee	9.00 am
31 March	Council	9.00 am
28 April	Council	9.00 am
25 May	Extraordinary Council – Consider Submissions	9.00 am
	Schedule of Submissions
	Submissions – Book 1
	Submissions – Book 2
	Submissions – Book 3
	Submissions – Book 4
	Submissions – Book 5
	Submissions – Book 6
	Submissions – Book 7
	Submissions – Book 8
26 May	Council	9.00 am
30 May	Extraordinary Council Agenda	9.00 am
9 June	Extraordinary Council Meeting	11.00 am
23 June	Council Meeting	9.00 am
28 July	Council Meeting – Part 1	9.00 am
	Council Meeting – Part 2	9.00 am
25 August	Council Meeting – Franz Josef	9.00 am
5 Sept	Executive Committee	3.00 pm 4.30 pm
29 September	Council Agenda	9.00 am
25 October	Inaugural Council Agenda	1.00 pm
31 October	Extraordinary Council Agenda	1.30 pm
	Annual Report 2015-2016 – Appendix 1
24 November	Council Agenda – Part 1	9.00 am
	Council Agenda – Part 2
15 December	Council Agenda	11.00 am

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